Content

FILES SHARING OPTIONS TO SCAN

• All Sharing Options: Scans all sharing options like private, public, shared internally, shared externally, and enterprise shared.
• Specific Sharing Options: With specific sharing options, you can choose all or specific sharing types, like:
  • Private: A file not shared with anyone.

    Note

    This option is not available for Google Team Drive.

  • Public: A file that is shared or open to the public.

    For public, you can select:

    • Public – Indexed and Unlisted: Any file that is shared publicly be it indexed or unlisted.
    • Public – Indexed Only: Any file that is shared publicly and searchable on Google search.
    • Public – Unlisted Only: Any file that is has a public sharing link but not listed on Google search.

    Note

    In Google Drive, files that are publicly shared may not be opened if the Google administrator has set the sharing setting to off in the Google admin console. This setting is located under Apps > Google Workspace > Drives and Docs > Sharing Settings > Sharing options > Sharing outside of <organization>. This discrepancy occurs because the Google API tags the file exposure as public, however the file has access restrictions due to the Sharing outside of <organization> option set to off.

  • Shared internally: A file shared specifically with users within the same sub-domain of the organization. To set thresholds for when content sharing triggers a policy violation, select Advanced Options and enter the number of internal or external collaborators that need to be detected for a policy violation to occur.

    Note

    This option is not available for Google Team Drive.

    Note

    The Shared Internally option will not trigger a policy if the file or folder has a public sharing link.

  • Shared externally: A file shared specifically with users outside the organization. You can select All External Domains, specific external domains, or exclude a specific domain by selecting the All External Domains Except option. If you select the All External Domains Except option, choose the domain to be excluded from a policy trigger. You can create a new domain by selecting the Create New option. To set thresholds for when content sharing triggers a policy violation, select Advanced Options and enter the number of internal or external collaborators that need to be detected for a policy violation to occur.

    Note

    The Shared Externally option will not trigger a policy if the file or folder has a public sharing link.

  • Enterprise Shared: Any file that is shared within the same organization but belongs to different sub-domain(s).
  • Anyone at Enterprise with the Link: Any file that is shared with any user within an organization but belonging to a different sub-domain(s) of an enterprise.

FILE TYPES TO SCAN

• All File Types or Specific File Types to scan.