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Microsoft Office 365 Teams Messages with Violations Page

The Messages with Violations page displays a list of messages (including file attachments) with DLP violations.

Tip

You can refresh the page by clicking the refresh icon beside the instance name of the app.

The Messages with Violations page displays a table with the following fields:

  • Sent At: Time when the message was sent.

  • Sender: The name of the sender.

  • Exposure: The exposure of the message or file. There are three types of exposure viz., private, internal, and external.

  • Policy Hit: The triggered policy due to the violation.

  • Message ID: Unique ID of the message or file.

  • Violations In: The location of the violation in Microsoft Office 365 Teams. The violation can be in a chat message or an attachment.

  • Channel: Name of the Microsoft Office 365 Teams channel.

  • Team: Name of the Microsoft Office 365 team.

  • Team Type: The type of team viz., private or public.

The Messages with Violations page allows you to search for specific messages using filters. To use the search filters, click + Add Filter to apply one or more of these filters:

  • Sender Name: Filter messages based on the email address of the sender.

  • Message ID: Filter messages based on the message ID.

  • Violations In: Filter messages based on the violation location i.e., chat messages (text) or attachments.

  • Exposure: Filter messages based on the exposure viz., private, internal, or external.

  • Channel Name: Filter messages based on the name of the channel.

  • Team Name: Filter messages based on the name of the team.

  • Team Type: Filter messages based on the type of team viz., private or public.

  • DLP Policy Hit: Filter messages that violate a DLP policy.

  • DLP Profile: Filter messages that may have critical information like PCI, PII, PHI, or any DLP profile.

  • DLP Rule: Filter messages that violate predefined and custom data identifiers in your DLP profiles.

Based on the filter used, a list of messages is displayed in the table. To view complete details about a message, click on an item to open the Message Details summary.

The Messages with Violations page also allows you to:

  • Export the contents of the table. Click Export to download a spreadsheet file. On the Export window, you can select the columns and rows, and type the name of the export file.